ICIVC2026

1. Paper Submission Guidelines

Guidelines regarding Use of AI and Research Tools:

We invite authors to utilize any suitable tools for preparing high-quality papers and research. However, we ask authors to keep two important criteria in mind.

First, papers must thoroughly describe their methodology, including any tools that are significant to that methodology. This includes the use of large language models (LLMs). Authors should specify any tools (including LLMs) employed for data processing or filtering, visualization, conducting experiments, or proving theorems. It may also be beneficial to discuss the role of LLMs in implementing the method, especially if it represents an important, original, or non-standard component of the approach.
Second, authors are responsible for the entire content of their papers, including all text, numbers, and figures. They must ensure that all the paper content is accurate and original. Please note that all submissions will be checked for plagiarism.

Original Work: Authors must submit original, unpublished research papers that are not under consideration elsewhere (Full or Partial).
Submission Portal: All papers should be submitted through the official conference submission portal (Microsoft CMT).
Page Limit: The manuscript must be 10 to 12 pages formatted strictly using the Springer conference template.
File Format: Submissions must be made in MS Word/PDF format, and all figures/tables must be embedded within the document, discussed in text and having proper citation.
Authorship: Change in authorship after acceptance not allowed.
Author Affiliation: Affiliation should contain only the name of the department, name of College/University, City, and Country (Do not include post/position).
Similarity Index: Authors must ensure the similarity index is below 20% (checked via Turnitin/iThenticate). Copying a significant portion/paraphrasing, using tortured phrases, and AI-generated content may result in the removal of the paper without notice, and no refund will be applicable.
Figures & Tables:
- All figures must be original (snapshots/screenshots are not acceptable) or author must have permission to reuse them (For more detail visit https://www.springernature.com/gp/policies/editorial-policies/third-party-permissions)
- Each paper must have abstract, keywords, introduction, literature review, methodology, discussion, results, conclusion, references.
- Equations must be typed in equation editor or Math Type. An equation in image form is not acceptable.
- Tables must be typed properly. A table in image form is not acceptable.
- If using content from copyrighted sources (figures, tables, excerpts), submit a Permission Request Form (https://marketplace.copyright.com/rs-ui-web/mp).
- Refer to Springer's guideline here: https://www.springer.com/in/authors-editors/book-authors-editors/resources-guidelines/rights-permissions-licensing
Reference Style (https://share.google/WA5Z5VHyUfxom1N8t):
- Please note that Springer follows the Reference Style [Basic], Citation Style [Numbered] and Numbering Style [3].
- Use Springer - MathPhys (numeric, brackets) format with numbered citations in the text (https://citationsy.com/styles/springer-mathphys-brackets).
- Ensure all references are cited in the text and vice versa.
- References should be diverse, not copied from a single source.
- Format: Author(s), Title, Journal/Book, Publisher, Volume, Issue, Pages, Year. (For conferences, include conference name and location).
Process to cite references in text (Refer example given here):
- For one author: Use the author's last name, Ex. Maharudrappa [1] presented a detailed study of ...
- For two authors: Use the last name of both authors separated by and, Ex. Polireddi and Sekhar [2] developed a variant of ...
- For three or more authors: Use the first author's last name followed by et al., Ex. Nguyen et al. [3] proposed ...

Reference Examples:

Maharudrappa M: The Role of Business Intelligence in Digital Transformation: A Review of Implementation Strategies. In International Conference on Business Intelligence and Data Analytics, pp. 27-39, 2024. Singapore: Springer Nature Singapore.
Polireddi N S A, Sekhar K R: Improved fuzzy-based MCDM–TOPSIS model to find and prevent the financial system vulnerability and hazards in real time. Soft Computing, 1-8, 2023.
Nguyen P H, Nguyen L A T, Pham T V, Nguyen K A, Nguyen M A N, Nguyen L D T, Nguyen L T: Quantifying Non-traditional Security Threats in Vietnam's Supply Chain Finance: A Z-Number Fuzzy MCDM Approach. In International Conference on Business Intelligence and Data Analytics, pp. 41-54, 2024. Singapore: Springer Nature Singapore.

2. Review and Acceptance

Each paper will undergo a blind peer review process by at least two expert reviewers.
Acceptance will be based on technical quality, originality, clarity, and relevance to the conference themes.
Authors of accepted papers will receive acceptance notifications through CMT.
It is advised to register all authors on CMT to receive mail notifications.

3. Registration Policy

Each accepted paper must be registered (Under Regular Author) by at least one author before the deadline.
One registration is valid for one paper only.
Only the registered author who presents the paper will receive the certificate of presentation.
If an author has more than one accepted paper, separate registration is required for each.
Co-authors may receive certificates by paying an additional fee and attending the conference.
Online presenters receive only e-certificates. Physical kits/certificates are issued only to in-person attendees.
Registration Includes:
- Participation in all sessions
- Conference kit (For in-person participants)
- Certificate of Presentation
- Access to keynote sessions
- Lunch and tea during conference days (For in-person participants)

4. Refund and Cancellation Policy

All registration fees are non-refundable, irrespective of the reason for cancellation or inability to attend.
No refund will be provided for duplicate registrations, incorrect category registrations, paper withdrawals, parallel publication or rejection by Publisher.

5. Presentation and Certification Rules

Oral presentation is mandatory for inclusion in the proceedings and certificate issuance.
In case the registered author cannot attend due to valid reasons, another co-author may present, but prior approval from the Conference Chair is required.
Only one certificate will be issued per registered author and paper.
Virtual presentations may be allowed only if the conference offers a hybrid mode (subject to official confirmation).

6. Post-Conference Author Responsibilities

All accepted and presented papers will be re-evaluated post-conference by the Technical Program Committee (TPC).
Authors are required to revise their camera-ready versions if requested by the TPC or Springer editorial board.
Failure to submit revised versions in a timely and compliant manner may result in the paper being excluded from publication.
Authors must respond promptly to communication regarding:
- Corrections in references, formatting, or figures
- Plagiarism issues
- Missing permissions or declarations
Springer (agency on behalf of Springer) will contact corresponding author for proofreading before publication. Corresponding author must respond immediately to avoid delay in publication.

7. Publication in Proceedings

All accepted and presented papers will be submitted to Springer for publication in its prestigious book series "Lecture Notes in Networks and Systems".
The book series is currently indexed in Scopus, DBLP, INSPEC, SCImago, and SpringerLink. However, indexing is beyond the control of the organizers and the publisher, and no refunds will be applicable in case of delisting by indexing agencies.
Papers not presented at the conference will not be considered for publication.
Few papers will be given chance to publish in edited book and author will be notified in acceptance email.

Important Note: Springer reserves the right to reject papers during the post-conference quality check if they fail to meet publication standards.

8. Publication Timeline

After the conference, it will take a minimum of 9–10 months for Springer to complete the publication process.
This includes final editing, copyright clearance, technical checks, and indexing.
Authors will be notified by organisers and Springer once the volume is published.

9. Awards and Recognitions

Best Paper Awards will be given in each technical session.
All registered presenters will receive Certificates of Presentation.

Conference Rules and Guidelines